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Indian Ports Association||Administrative Department - IPA
Indian Ports Association||Administrative Department - IPA
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Items - Selection of Event Execution Partner for organising the India Maritime Week (IMW) 2025

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Tender Inviting Authority: Indina Ports Association
Name of Work: Selection of Event Execution Partner for organising the India Maritime Week (IMW) 2025
Contract No: 9822388841 , 8335056653
Name of the Bidder/ Bidding Firm / Company :
PRICE SCHEDULE (This BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling the relevent columns, else the bidder is liable to be rejected for this tender. Bidders are allowed to enter the Bidder Name and Values only)
Sl. No.Item DescriptionItem Code / MakeQuantityUnitsEstimated RateAddition / DeductionAddition / Deduction ValuesCurrency Convertion against each ItemQuoted Currency in INR / Other CurrencyBASIC RATE In Figures To be entered by the Bidder Rs. P Excise DutyVATFreight Charges ( Unloading & Stacking)Any Other Taxes/Duties/LeviesOther Taxes 2IIIrd Party i.e DGS&D / RITES etc Inspection Charges @0.34%+Service TaxLess for Cenvat Credit,if any respect of Supplies Under full Excise Duty Category TOTAL AMOUNT Without TaxesTOTAL AMOUNT With TaxesTOTAL AMOUNT In Words
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1Main Plenary Hall (Hall No. 06)1Construction of chamber for 100mm sluices valveitem1101 Nos
1.01Development of Hall No. 06 plus associated foyer area, circulating area and first floor area as Main Plenary Hall for Inaugural, Cultural Evening and Valedictory function with flooring, setup of large stage with customised and thematic backdrop, Dias seating arrangement, speaker podium, Digital backdrop of P1.6 quality, delay screens, VIP seating arrangement for 1500 plus, General Seating arrangement for 10000 plus, camera set up, flower decoration, barricading, power back up, UPS, Green room, media gallery, branding in the hall including associated area etc. Provision of at least two internal partition walls with self support structure up to 16 feet height and segregate the hall for multiple use like food arrangements, business meetings etc. High quality Sound Systems (DNB J Series / Alaquastics KARA 2 Series or equivalent) : line array speakers, top, base, Side fill, delay speakers, monitors, 64 Channel digital Audio mixer (Dijico), lapel / cordless / Podium / tables / stand Microphones as per requirement, Audio / Video Distribution Box, 32 channel media box, cable and Jacks etc. item113500.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only1.01Supplying, Conveying and fixing spls. Including eartitem1123.223Nos
1.02Video Conferencing, Webcasting & Livestreaming at Inaugural with following items: Polycam Group 500, Video Mixer, Laptops, Capture Card, Live Streaming Servers, VC - 2-way communication & Live Stream Conference Halls, Webex Integration, Video Mixer etc. item21.00Job0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only1.02Construction of chamber for 100mm sluice platesitem2213Nos
2Registration Areas1Construction of chamber for 100mm sluices valveitem1101 Nos
2.01Creation and fabrication of 02 Registration areas with associated circulating area at different locations in waterproof hangar with platform, carpet, doors, lighting, air conditioning to maintain ambient temperature of 24 degrees, entry gates, branding, interiors with furniture, panelling, electrical switchboards etc. to accommodate minimum 30 counters in each area, store, office, power, barricading etc. (Note: The provision of IT infrastructure like computer printer etc., Internet and manpower in the Registration Areas is excluded from the scope of work.)item3500.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
2.02Creation and fabrication of 02 Cloak Rooms with associated circulating area at different locations in waterproof hangar with platform, carpet, doors, furniture with branding facade, lighting, air conditioning, barricading etc. with sufficient provision for racks for bags, token arrangement etc. (Note: The provision of IT infrastructure like computer printer etc., Internet and manpower in the Cloak Room is excluded from the scope of work.)item450.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only1.01Supplying, Conveying and fixing spls. Including eartitem1123.223Nos
3Passage Carpet (new with lamination)1Construction of chamber for 100mm sluices valveitem1101 Nos
3.01Passage Carpet (new with lamination)item512000.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
4CEOs Round Table Conference at Grande Hall1Construction of chamber for 100mm sluices valveitem1101 Nos
4.01Creation of CEO Round Table with associated circulating area for 125 top level executives at Grande Hall with flooring, provision of high class furniture, LED walls, comfort monitors (65"), sound, conference system, console, technicians, power backup, branding, etc.item6750.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
4.02Setting up Video Conferencing Facility in CEO's conference room (Note: The provision of Internet Lease Line and manpower for conference management is excluded from the scope of work.)item71.00Job0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
4.03Complete Interpretation System with soundproof rooms, translators, etc. in 10 Indian and foreign languages for CEOs Round Table Conferenceitem81.00Job0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
5PM Lounge at Grande Hall1Construction of chamber for 100mm sluices valveitem1101 Nos
5.01Creation of PM Lounge with associated circulating area at Grande Hall with plush interiors and flooring, high class furniture, flower decor including Bilateral room, PM Office, Lunch Area, Pantry, SPG Area, Waiting Area or any other requirement of PMO etc.item9250.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
6Governor, CM and Ministers' Lounges at Grande Hall 1Construction of chamber for 100mm sluices valveitem1101 Nos
6.01Creation of Governor's Lounge with associated circulating area at Grande Hall with plush interiors and flooring, high class furniture, flower décor etc. including office, lunch area, pantry etc. item10100.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
6.02Creation of CM's Lounge with associated circulating area at a suitable location with plush interiors and flooring, high class furniture, flower décor etc. including office, lunch area, pantry etc. item11100.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
6.03Creation of Cabinet Minister Lounge with associated circulating area at Grande Hall with plush interiors and flooring, high class furniture, flower décor etc. including office, lunch area, pantry etc. item12150.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
6.04Creation of Minister of State's Lounge with associated circulating area at Grande Hall with plush interiors and flooring, high class furniture, flower décor etc. including office, lunch area, pantry etc. item13100.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
6.05Creation of VVIP waiting area lounge with associated circulating area at Grande Hall with plush interiors and flooring, high class furniture, flower décor, etc. for 25-30 persons, with tea-coffee serving space and a common pantry.item14200.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
7Secretary, Ministry, IPA, Sponsors and Business Lounges at Hall No. 04 1Construction of chamber for 100mm sluices valveitem1101 Nos
7.01Creation of 01 Secretary Lounge with associated circulating area at Hall No. 04 with proper interiors, furniture, flower décor, etc. including office, lunch area, pantry etc. item15100.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
7.02Creation of 01 Ministry's Lounge with associated circulating area at Hall No. 04 with proper interiors, furniture, flower décor, etc. including lunch area, pantry, office for Special Secretary, 03 Joint Secretaries and 03 senior officers.item16100.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
7.03Creation of 01 IPA Lounge with associated circulating area at Hall No. 04 with proper interiors, furniture, flower décor, etc. including lunch area, pantry, office for Chairman IPA, Vice Chairman IPA, MD IPA and 03 senior officers.item17100.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
7.04Creation of 02 Diamond Partners Lounges with associated circulating area at Hall No. 04 with proper interiors, furniture, flower décor, etc. including lunch area, pantry, office for 02 Diamond Partnersitem18150.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
7.05Creation of 05 Ruby Partners Lounges with associated circulating area at Hall No. 04 with proper interiors, furniture, flower décor, etc. including lunch area, pantry, office for 05 Ruby Partnersitem19250.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
7.06Creation of 07 Business Lounges with associated circulating area at Hall No. 04 with proper interiors, furniture, flower décor, etc.item20200.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
7.07Creation of VIP waiting area lounge with associated circulating area at Hall No. 04 with proper interiors, furniture, flower décor, etc. for approx. 50 persons, with tea-coffee serving space and a common pantry.item21200.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
8Conference Rooms at Hall No. 04 1Construction of chamber for 100mm sluices valveitem1101 Nos
8.01Creation & fabrication of 01 soundproof Conference Room with associated circulating area at Hall No. 04 with all necessary facilities for 500 Delegates with ceiling, platform, stage, speaker podium, carpet, furniture, good quality interiors on walls, doors, sound proofing, lighting, LED backdrop, sound, light, branding, Digital display sysyem outside room min. 55 inch, Wi-fi/Lan connection etc.item22500.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
8.02Creation & fabrication of 01 soundproof Conference Room with associated circulating area at Hall No. 04 with all necessary facilities for 300 Delegates with ceiling, platform, stage, speaker podium, carpet, furniture, good quality interiors on walls, doors, sound proofing, lighting, LED backdrop, sound, light, branding, Digital display system outside room min. 55 inch, Wi-fi/Lan connection etc.item23300.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
8.03Creation & fabrication of 01 soundproof Conference Room with associated circulating area at Hall No. 04 with all necessary facilities for 200 Delegates with ceiling, platform, stage, speaker podium, carpet, furniture, good quality interiors on walls, doors, sound proofing, lighting, LED backdrop, sound, light, branding, Digital display sysyem outside room min. 55 inch, Wi-fi/Lan connection etc.item24200.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
9Speakers Lounges at Hall No. 04 1Construction of chamber for 100mm sluices valveitem1101 Nos
9.01Creation of 02 Speakers Lounges with associated circulating area at Hall No. 04 with proper interiors, furniture, flower décor, etc. each for approx. 25 persons, with tea-coffee serving space and a common pantry.item25125.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
10Media Centre, Media Lounge, Media Briefing Area and Media Dining Area at Hall No. 04 1Construction of chamber for 100mm sluices valveitem1101 Nos
10.01Creation of a Media Centre with associated circulating area at Hall No. 04 to cater for approx 50 media persons with work stations, computers & laptops with updated softwares as per media requirement, heavy duty & normal printers with provision for paper and toner refills throughout the event duration, wi-fi/lan network, 10 TVs min 55 inch with DTH, seating, interior décor, office for 02 senior officers etc. The agency shall ensure that full technical support is available during setup, event days, and dismantling.item26150.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
10.02Creation of Media Lounge with associated circulating area at Hall No. 04 with proper interiors, furniture, flower décor, etc. for approx. 25 persons, with tea-coffee serving space and a common pantry.item2775.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
10.03Creation of Media Briefing Area with associated circulating area at Hall No. 04 for approx 100 media persons with dais seating, backdrop, furniture, décor, branding, etc.item28100.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
10.04Creation of an enclosed Dining area with associated circulating area at Hall No. 04 with round table seating, buffet/serving tables, interior décor, flooring for approx 150 pax, with a kitchen/pantryitem29200.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
11MoU Signing Area and Open Lounge at Hall No. 04 1Construction of chamber for 100mm sluices valveitem1101 Nos
11.01Creation of MoU signing area with associated circulating area at Hall No. 04 with dais seating, backdrop, furniture, décor, and open lounge with sofas seating, etc.item30100.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
12B2B, B2G, G2G Meeting Rooms at Hall No. 04 1Construction of chamber for 100mm sluices valveitem1101 Nos
12.01Creation and fabrication of 05 enclosed meeting rooms each for 20 persons with associated circulating area at Hall No. 04 with comfortable level of sound proofing, ceiling, platform, carpet, interiors, doors, office/round tables, chairs, lighting, min 55 inch TV screen, Wi-Fi/Lan connection, Digital display system outside room etc.item31100.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
12.02Creation and fabrication of 10 enclosed meeting rooms each for 10 persons with associated circulating area at Hall No. 04 with comfortable level of sound proofing, ceiling, platform, carpet, interiors, doors, office/round tables, chairs, lighting, min 55 inch TV screen, Wi-Fi/Lan connection, Digital display system outside room etcitem32100.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
12.03Creation and fabrication of 15 enclosed meeting rooms each for 06 persons with associated circulating area at Hall No. 04 with comfortable level of sound proofing, ceiling, platform, carpet, interiors, doors, office/round tables, chairs, lighting, min 55-inch TV screen, Wi-Fi/Lan connection, Digital display system outside room etc.item33100.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
12.04Creation of Delegate waiting area with associated circulating area at Hall No. 04 with furniture, sofa seating etc. for approx. 50 persons, with tea-coffee serving space and a common pantry.item34100.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
13Dining Halls for VVIP (Gold) and VIP (Silver) Category Delegates at Hall No. 04 1Construction of chamber for 100mm sluices valveitem1101 Nos
13.01Creation of an enclosed VVIP (Gold) standard dining area with associated circulating area at Hall No. 04 with reserved exclusive dining space for table servicing of approx. 50 persons, round table seating, buffet/serving tables, interior décor, flooring for approx. 500 pax, with kitchen/pantry etc.item351000.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
13.02Creation of an enclosed VIP (Silver) standard dining area with associated circulating area at Hall No. 04 with round table seating, buffet/serving tables, interior décor, flooring for approx. 750 pax, with kitchen/pantry etc.item361000.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
13.03Creation of an enclosed VIP (Red) standard dining area with associated circulating area at Hall No. 04 with round table seating, buffet/serving tables, interior décor, flooring for approx. 1000 pax, with kitchen/pantry etc.item371000.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
14Concurrent Events Arrangements at Hall No. 05 1Construction of chamber for 100mm sluices valveitem1101 Nos
14.01Creation and fabrication of an enclosed soundproof area for inaugural & valedictory sessions with associated circulating area at Hall No. 05 with ceiling, platform, flooring, Stage with seating, speaker podium, carpet, furniture, LED backdrop, VIP seating arrangement for 50 plus, General Seating arrangement for 500 plus, camera set up, sound, lights, console with technicians, flower decoration, Digital display system outside room min. 55 inch, Wi-fi/Lan connection barricading, power back up, UPS, Green room, media gallery, branding in the hall including associated area etc. item38750.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
15Conference Rooms at Hall No. 051Construction of chamber for 100mm sluices valveitem1101 Nos
15.01Creation & fabrication of 01 soundproof Conference Room with associated circulating area at Hall No. 04 with all necessary facilities for 200 Delegates with ceiling, platform, stage, speaker podium, carpet, furniture, good quality interiors on walls, doors, sound proofing, lighting, LED backdrop, sound, light, branding, Digital display system outside room min. 55 inch, Wi-fi/Lan connection etc.item39200.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
16Speakers Lounge at Hall No. 05 1Construction of chamber for 100mm sluices valveitem1101 Nos
16.01Creation of 01 Speakers Lounge at Hall No. 05 with proper interiors, furniture, flower décor, etc. for approx. 25 persons, with tea-coffee serving space and a common pantry.item4075.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
17B2B, B2G, G2G Meeting Rooms at Hall No. 05 1Construction of chamber for 100mm sluices valveitem1101 Nos
17.01Creation and fabrication of 02 enclosed meeting rooms each for 20 persons with associated circulating area at Hall No. 04 with comfortable level of sound proofing, ceiling, platform, carpet, interiors, doors, office/round tables, chairs, lighting, min 55 inch TV screen, Wi-Fi/Lan connection, Digital display system outside room etc.item4150.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
17.02Creation and fabrication of 05 enclosed meeting rooms each for 10 persons with associated circulating area at Hall No. 04 with comfortable level of sound proofing, ceiling, platform, carpet, interiors, doors, office/round tables, chairs, lighting, min 55 inch TV screen, Wi-Fi/Lan connection, Digital display system outside room etc.item4250.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
17.03Creation and fabrication of 08 enclosed meeting rooms each for 06 persons with associated circulating area at Hall No. 04 with comfortable level of sound proofing, ceiling, platform, carpet, interiors, doors, office/round tables, chairs, lighting, min 55 inch TV screen, Wi-Fi/Lan connection, Digital display system outside room etc.item4350.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
17.04Creation of Delegate waiting area with associated circulating area at Hall No. 04 with furniture, sofa seating etc. for approx. 25 persons, with tea-coffee serving space and a common pantry.item4450.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
18General Food Court at Hall No. 051Construction of chamber for 100mm sluices valveitem1101 Nos
18.01Creation of a sufficiently large F&B area at Hall No. 05 to cater to approx 1000 pax at a time, with 25-30 food stalls, seating arrangment with bistro tables, round tables, benches, branding, décor, etc. item451000.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
19Venue Décor around Hall No. - 04, 05, 06, Grande, Main Gates, Parking Area, Passage Area and any other area assigned by IPA1Construction of chamber for 100mm sluices valveitem1101 Nos
19.01Theme Based VIP Gate: Designing & fabrication of theme based VIP welcome pillar gate outside the venue or exhibition hall as per requirement of IPA. The gate must look similar from outside & inside. which is made of MS Hollow Pipe, base iron and plywood including water base painting, digital printing, 2D/3D art work, Letters for branding and with other construction/ fabrication materials as per requirement of IPA. Only Good Quality Paint & graphic to be used for the gate. The Gates should be firmly fixed with good support. (Note: There may be requirement for setting up of VIP Gates at multiple locations. The bidder should quote lumpsum rate for 01 gate only which shall be used to calculate pro rata charges as per actual numbers.)item461.00Lump Sum0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
19.02Theme Based Welcome Gate: Designing & fabrication of theme based Welcome pillar gate outside the venue or exhibition hall as per requirement of IPA. The gate must look similar from outside & inside which is made of MS Hollow Pipe, base iron and plywood including water base painting, digital printing, 2D/3D art work, Letters for branding and with other construction/ fabrication materials as per requirement of IPA. Only Good Quality Paint & graphic to be used for the gate. The Gates should be firmly fixed with good support. (Note: There may be requirement for setting up of Welcome Gates at multiple locations. The bidder should quote lumpsum rate for 01 gate only which shall be used to calculate pro rata charges as per actual numbers.)item471.00Lump Sum0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
19.03Hall Facade of structure to be designed thematically with nicely designed wall with the use of fabric, 3D cut-outs on MDF, logo of IEW in 3d acrylic cut-out, Thematic gate and Lighting, Provision of LED screensitem481.00Lump Sum0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
19.04Intelligent ambient lighting for the decor and aesthetically designed props/ decorations/ installations etc. related to the theme to be fabricated with the approval of IPA and placed at vantage points of the area. Creative and graphic designing of symbol of event with options, designing of view cutter, signage, backdrop, and gates, 3D Cut out at various locations and direction indicator panels as per inputs from IPA in and around the scope area and periphery.item491.00Lump Sum0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
19.05Interactive wall using good material- fabric, wood crafted jaalis, flex prints using 3-D effects, selfie points; Graffiti walls, masks etc. on the theme of event. to create and enhance the ambiance.item501.00Lump Sum0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
19.06LED Screens Set up at 3 different locations (inside the venue) along with Audio Set up & the creation of Content to be displayed on screens .item511.00Lump Sum0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
20Construction of Covered Pathway1Construction of chamber for 100mm sluices valveitem1101 Nos
20.01All Pathways of the venue are to be connected to the Hangers of entry & exit. They will be constructed of a covered steel framework and suitable flooring. As the event attracts huge number of visitors adequate evaluation measures are to be ensured in consultation with IPA to address any eventuality.item521.00Lump Sum0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
21Signages & Branding1Construction of chamber for 100mm sluices valveitem1101 Nos
21.01Provision of sufficient signage and branding (hoardings, banners, direction standee, backdrops, buntings, etc. in eco friendly material) all around the venue, hallsitem5350000.00Sqft0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
22Power Generation, Transmission and Distribution at Hall No. 4,5,6 and Grande1Construction of chamber for 100mm sluices valveitem1101 Nos
22.01Cabling and Power distribution in Hall No.4,5,6 and Grande from available power sourcesitem541000.00KW0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
22.0262.5 KVAGreen DG set with fuel (4 days)item551.00No.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
22.03125 KVA Green DG set with fuel (4 days)item561.00No.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
22.0420 KVA UPS For Power Backupitem571.00No.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
23Manpower Requirement1Construction of chamber for 100mm sluices valveitem1101 Nos
23.01Temporary staffitem5850.00Nos.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
23.02Hostesses and Ushersitem5930.00Nos.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
23.03Emcee/Anchor for Inaugural, Cultural Evening, Valedictory sessionitem601.00No.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
23.04Anchors for the Conference halls, Concurrent eventsitem615.00Nos.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
24Parking Management1Construction of chamber for 100mm sluices valveitem1101 Nos
24.01Necessary arrangements for approx. 2500 vehicles with leveling of parking area (if required), marking, manpower, PA system, shed & toilets for drivers, barricading, etc.item62200000.00Sqft0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
25Liaison and Statutory Permissions1Construction of chamber for 100mm sluices valveitem1101 Nos
25.01Undertaking complete liaison work and obtaining all necessary statutory permissions and clearances required for the event from relevant authorities, including but not limited to Police, Traffic Police Department, Fire Department, Municipal Corporation, PPL (Phonographic Performance Ltd.), IPRS (Indian Performing Right Society), and the Venue Authority etc. The agency shall ensure timely submission of applications, coordination with departments, and procurement of approvals/NOCs, ensuring full compliance with legal and regulatory norms for the smooth conduct of the event.item631.00Lump Sum0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
26Fogging & Fumigation Services1Construction of chamber for 100mm sluices valveitem1101 Nos
26.01Execution of thorough external and internal fogging and fumigation to maintain a hygienic and pest-free environment at the venue. The service shall be carried out two days prior to the event and daily during show days, to be conducted after the close of daily activities. The scope includes the use of approved, safe, and eco-friendly chemicals, with necessary equipment and trained manpower to cover all relevant areas including halls, lounges, toilets, and open zones, ensuring compliance with health and safety standards.item641.00Lump Sum0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
27Walkie-Talkie Communication System1Construction of chamber for 100mm sluices valveitem1101 Nos
27.01Supply and maintenance of two-way walkie-talkie communication devices with chargers and spare batteries for seamless coordination among event staff, security teams, and technical crews during setup, show days, and dismantling. Devices must offer clear audio quality, long-range coverage, and be provided in sufficient quantity to cover all critical zones of the venue. The agency shall also ensure technical support and standby units throughout the event.item651.00Lump Sum0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
28Security Arrangments 1Construction of chamber for 100mm sluices valveitem1101 Nos
28.01Security Arrangements as per Prime Minister Security Protocol practised in other similar events - Installation of XBIS/ HHMD/DFMD and other security equipments as per SPG requirementitem661.00Lump Sum0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
29Creation and Fabrication of Thematic Installations to be provided at various locations1Construction of chamber for 100mm sluices valveitem1101 Nos
29.01Creation and Fabrication of Thematic Installations to be provided at various locationsitem6710.00Nos.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
30IT Infrastructure on purchase basis1Construction of chamber for 100mm sluices valveitem1101 Nos
30.01Computer - AIO 24 CR0485IN, HP make, of the following specifications; i5-1334U, 16GB RAM, 1TB SSD, 23.8" FHD, Win 11+MS Officeitem685.00Nos.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
30.02Laptop 15-FD0467TU, HP make of the following specifications - i5, 13th Gen, 16 GB RAM, 512 GB SSD, Win 11 Home, 15.6", MS officeitem695.00Nos.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
30.03Printer, Canon image RUNNER ADVANCE 4525nwith the following features; Print, copy, scan, send, store, up to 25 ppm (A4), duplex scanning, supports wireless and wired LANitem705.00Nos.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
30.04Printer, HP Smart tank 670 All in One with the following features; Print, copy, scan, Bluetooth, wifi connectivity, ink tank, auto duplex printingitem715.00Nos.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
30.05Seagate portable hard drive 5 TB capacityitem725.00Nos.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
31Internet Lease Line with LAN / Wi-Fi Connectivity (Hall nos. 04,05,06, Grande)1Construction of chamber for 100mm sluices valveitem1101 Nos
31.01Internet, LAN/ Wi-Fi access through managed leased line of 5 GB capacity covering all the locations ensuring no network disturbance and 99% up and running. (Note: There may be requirement for increased / decreased capacity of lease line. The bidder should quote rate for 5 GB Lease Line only which shall be used to calculate pro rata charges as per actual lease line capacity.)item731.00Lump Sum0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
32Miscellaneous Items1Construction of chamber for 100mm sluices valveitem1101 Nos
32.01Golf Cartsitem7410.00Nos.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
32.02Kitchen Area Arrangements at suitable location as per requirements of caterer (Note: There may be requirement for setting up kitchen areas at multiple locations. The bidder should quote rate for 100 Sqm only which shall be used to calculate pro rata charges as per actual area.)item75100.00Sqm0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
32.03VIP Toilets van with water supply and maintain proper hygiene during the entire event item765.00Nos.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
32.04Country Flagsitem77100.00Nos.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
32.05Event flagsitem78100.00Nos.0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
32.06Landscapingitem792000.00Sqft0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
32.07Potted Plantsitem802500.00Sqft0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
33Logistics1Construction of chamber for 100mm sluices valveitem1101 Nos
33.01Transportation, boarding, lodging, travel of crew and staffitem811.00Lump Sum0.00Excess(+)1Full ConversionINR0.000.000.00INR Zero Only2Construction of chamber for 100mm sluices valveitem310Nos
Total in Figures0.000.00INR Zero Only4Construction of chamber for 100mm sluice platesitem510Nos
Quoted Rate in FiguresSelect0.00000.0000 Zero Only
Quoted Rate in WordsINR Zero Only